3 Tips to a Faster Workflow
One of the biggest time wasters in your workflow is not your slacker employee dozing off behind his desk. Actually, it’s the needlessly repetitive tasks. According to research group Vanson Bourne, a whopping 99 percent of organizations spend a lot of time on repetitive tasks. Of the 99 percent, 64 percent spend a quarter of their time in the office accomplishing these tasks. Hiring more people isn’t the most cost-effective solution to this problem, although it offers the unemployed jobs that pay well. What the business owner really wants is to find a solution that works and demands less payment than what it costs to pay for additional labor. One way is to go paperless completely, or at least, manage a mixed data environment. The following tips should work in your favor if you choose this path for your organization.
Don’t Type, Take a Picture
Unfortunately, records can go way back and going completely paperless is not a viable option except for companies that started during the nineties when computer use became widespread. Rather than transfer the data from paper to digital format manually, why not use a scanner to make clear scans of the pages and store them as images? This style of documentation is somewhat similar to the use of microfiche films by libraries to store copies of really, really old newspapers.
Shrink Down the Steps to the Bare Minimum
Cutting down unnecessary work – not just filling in forms – can save us untold amounts of money and time better spent in delivering prompt and quality services to the public rather than dealing with bureaucracy. Look over your organization’s processes and identify the steps that can be eliminated without sacrificing the quality of work produced. For example, instead of the employee filing a request for new inventory, leave this job to someone who knows how many supplies were left in the stock room and can create a more informed shopping list for purchasing officer.
Use an Automated Workflow System
Lightening your workflow can also be done through workflow automation. Workflow automation allows you to map out and design the interface around your company’s processes. Some software does not require any coding or tech expertise but utilizes a simple drag-and-drop feature. Workflow automation allows you to monitor activities in real time and helps identify bottlenecks and gaps in your process, ultimately increasing productivity and reducing errors.
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