Automation: It’s Not Just for the Factory Anymore

Automation has revolutionized manufacturing around the world, allowing consistent, fast production, and reducing safety hazards and other risks. Because of automation, people everywhere can enjoy products that incorporate high quality control standards and help keep prices affordable.



Automation is essential to manufacturing, and is becoming more essential to non-manufacturing processes as well.


The concept of “shared services” is also popular in business today. It’s essentially the centralization of services that are used by more than one department. By sharing resources, internal service provision becomes more efficient and cost-effective. Not only are responsibilities shared, but so is accountability, and the success of shared services is often evaluated based on defined measures like key performance indicators.

The idea behind shared services is that business processes can be managed more efficiently, and some of the “silos” that tend to spring up in organizations can be avoided. Shared services and automation of processes go hand in hand. Manufacturing isn’t the only thing that can be automated. Countless back office processes and procedures can be automated too, whether or not your business manufactures products.


Shared Services and Automation

When shared services are combined with automation of services, tremendous benefits can be realized. For example, suppose rather than each department having its own process for collecting time cards, the entire organization is able to centralize and automate the process. Now, rather than each department collecting time cards and delivering them to Payroll, the entire organization’s time cards are completed electronically and are instantaneously delivered to Payroll upon completion. Lost or illegible time cards are no longer an issue.

Many businesses have redundant processes that could be centralized and automated, and probably also have many individual departmental processes that could be automated through electronic workflows.


You Don’t Have to Reinvent the Wheel

Automation and shared services have been around long enough that they’re considered tools. Your business doesn’t have to start from scratch to create automated processes in most cases, because there are either existing automation technologies that can help you, or there are tools you can use to create your own custom automations. You could, for example, choose to automate travel expense reporting through online expense reporting forms that can accept electronic receipts or photos of paper receipts, and then automatically deposit reimbursement checks.



Use existing automation tools to streamline workflows without reinventing the wheel.


You Also Don’t Have to Be an IT Genius

The great thing about automation and shared services today is that you don’t have to lean on your IT team or hire programmers to accomplish them in many cases. Custom programming your automated processes, in fact, could limit future options if your custom software won’t integrate with other processes you automate later. One way that organizations are discovering for automating workflows and implementing shared services is with tools that allow creation of electronic forms and workflows that can be customized to any number of business needs.


Meet BPM Needs With Online Forms and Workflows

Creating online forms and managing them with automated workflows doesn’t have to be expensive, technologically difficult, or disruptive. With flexible, powerful solutions like PerfectForms, you can create the exact electronic forms you need, and you can even make them look just like the paper forms that your employees are used to using. This minimizes the learning curve for the transition from paper to electronic forms. And when workflows are automated, there’s no chasing down paper forms, and recipients can be automatically notified of delivery through email alerts.



Automation has done wonders for manufacturing, improving safety, productivity, and quality. It’s also making countless business processes more efficient and effective, from managing the transportation pool to building maintenance to IT services. Today you don’t need programming skills or deep pockets to automate business processes, because powerful software like PerfectForms makes it easy. You can reduce resource expenditures, save time, reduce error rates, and make business flow faster and better. If you’d like to know more about how PerfectForms can help you automate business processes, please contact us at any time. It would be our pleasure to hear from you and answer your questions.



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