Create your online employee application form in 10 minutes or less!

Few factors impact your performance as a company more than the quality of your employees. Hiring the right workers isn’t an easy task in the modern world—a generic resume can only tell you so much about the person writing it, and two individuals with identical qualifications may be very different employees. Figuring out which applicants will make the best members of the workforce requires companies to collect the right data during the hiring process, and in order to do this, firms must develop the right forms. Fortunately, putting together an employee application form that gathers the data you need in the format you need it takes very little time with the proper preparation and software.




Before you lay your hands on any form-builder or business management software, you need to have a firmly established idea of what you want from potential employees. What skills matter to you? What factors will make for uniquely qualified hires at your company? How you phrase your questions and what details you look for can greatly affect the information you collect.

Of course, the more opportunities you give applicants to fill in boxes on their own with nonstandard entries, the more difficult the application becomes to parse with management software and implement into general workflow solutions.

With that in mind, here are the questions you should ask as you make your form:

  • What do you need to know about the hire?
  • What do you want to know about the hire?
  • How quickly do you need to be able to go through applications?

Honestly, this is the hardest part. Creating your actual online application will be the easy bit!


Making Your Form


So, you’re sitting down to start your form. Begin with a strong piece of form creation software, ideally something that integrates with other business management software. Then, you’ll want to start with a template—all these programs will have this option available—and work from there.

The basics will already be in place, but it’s up to you to decide the details. With the questions above in mind, you can add and adjust questions as needed. Modern workflow software makes it easy to change and add blank spaces, checklists, multiple-choice questions, and any other data entry styling you need. Base the entry style on how you value the information.

Don’t get distracted by questions of font, fancy headers, and backgrounds. If someone has your online application open in front of them, he or she doesn’t care about the window dressing.


Needs vs. Wants


Needs: The easier it is to sort out unqualified applicants and find the ones with your basic mandatory skills, the better. That means implementing a few questions using formats that you can sort by—multiple choice, checklists, limited-length forms. These are answer types that a machine or a person in a hurry can quickly sort through.

Wants: Your wants offer more flexibility. After you sort by your needs, you can take the time to read a paragraph of free writing on what an applicant expects to offer the team culture, what unique skills he or she would bring to the table, his or her favorite Ninja Turtle, whatever. Make wants free-form and use them to get a read on the potential hires.

For example, say that you need an employee with four years of experience. With a dropdown box “Years of Experience,” you can easily remove people with too few years from the pile. In no time, you’ll have the perfect form in front of you, ready for applicants to submit–in fact, it probably took you longer to read this article than it will to create your online employee application form.