Summer Is a Great Time for Schools to Update Forms and Workflows
Few industries are as dependent on forms as education.
Backpacks have a way of eating forms that teachers send home.
Keeping track of hundreds or thousands of students who may be taking several different classes at once is a gargantuan task, and forms are necessary to track all of it. But forms don’t have to be on paper, and most people prefer forms they can fill out easily online, from their computer or mobile device.
Students may change dramatically over the course of summer break, so why shouldn’t educational forms undergo their own transformation over the summer? With the right form and school workflow software, forms can be created quickly and tested thoroughly, so they’re ready to go when it’s time for students and teachers to return to the classroom.
Basic School Forms That Work Better Online
It would be difficult to think of an educational form that works better on paper than online. Here are just a few of the basic educational forms that make life easier for everyone when they’re transferred from on-paper to online:
- Application for admission
- Application for graduation
- Audio-visual equipment requests
- Parking permit applications
- Change of address forms
- Transcript requests
Some of the “real time” processes that school administration handles also benefit greatly from being transferred from paper to online. For example, the log of pupils entering or leaving school at non-standard hours can be kept online securely, where records can’t be altered and where it’s easier to collect and analyze statistics.
Take Some of the Load off IT Workers
Choose your form software carefully, and your school IT staff will thank you. If you choose form software with an intuitive user interface, there’s no need to pull IT staff off their projects to write programs that create forms, or to figure out complicated software.
With the right form software, the people who handle the forms
can have input into how they’re designed.
The University of Portland started out by asking its IT and web services department to create custom online forms, but it was an expensive and cumbersome proposition. Once they found the right form software, however, they were able to take that task off IT’s plate, create the custom forms they needed, and reap the benefits of moving from paper to online forms quickly.
Save Significantly on Printing Costs
Costs associated with paper-based educational forms go beyond the time spent keeping track of them, filing them, and archiving or destroying them when they’re no longer needed. There’s also the cost of the paper and ink necessary to make them.
The Visalia Unified School District in California turned to online forms when faced with budgetary pressure. The district, which has 27,000 K-12 students and 2,500 employees at 44 different sites, was able to replace more than 100 paper-based administrative forms and save significant sums of money by doing so.
By transitioning work order requests from paper to electronic form, the district saved $10,000 per year, and that’s just for a single process! The district quickly recouped its investment in form software solely from savings on printing and paper.
A lot can change over the course of a summer, and school systems can make changes that will save impressive amounts of time and money over the coming year by taking outdated paper forms and turning them into customized, easy-to-use online forms that are appreciated by students, parents, and school staff alike.
PerfectForms is online form software with an intuitive user interface that requires no programming whatsoever. It also comes with an extensive collection of school form templates that make getting started even easier. Best of all, you can try PerfectForms for free by signing up for a trial. PerfectForms also encourages you to contact us at any time if you have questions on transforming yesterday’s clunky, paper-based forms into beautiful, functional, fully customized online forms.
Tags: online forms