Three Elements of Success and How Workflows Address All Three

Group of workers looking at desktop monitors.

A successful company has strong productivity, high efficiency, and an engaged workforce. While there are other factors involved in success, a company that is not productive, efficient, and engaged in what they’re doing isn’t destined for long term prosperity.

Getting these three elements right is a matter of understanding what they mean, committing to them, and having the right tools available to make them happen. You may not think of workflow software as a critical element in your strategy of maximizing productivity, efficiency, and employee engagement, but in fact it can be a tremendously effective tool for this. Here’s how automated workflows raise efficiency and productivity while ensuring that the workforce is engaged in their work.

Automated Workflows and Efficiency

Efficiency is about quality of work, and can be defined in many different ways. For example, you can raise efficiency by creating products or delivering services with less waste. The more efficiently you do things, the greater your profit margin. Automated workflows address efficiency in several ways. Processes that are carried out through the use of electronic forms, automated routing and notification, with built-in checks and balances along the way are faster, use less in the way of consumable resources (like paper and ink), and can be made to automatically collect data that can be used in reporting. You can not only be more efficient, you can learn exactly why you’re more efficient and perhaps identify ways to raise efficiency further.

Automated Workflows and Productivity

Productivity is about output during a defined time period. If you produced 100 units last week and produce 110 this week, then you’ve raised productivity by 10%. Productivity may also be measured from employee to employee if, for example, individual sales goals and metrics are recorded. Automated workflows can raise productivity by eliminating time wasters like manually routing around approvals and by making various recordkeeping and administrative tasks automatic (or at least greatly streamlined). Your workflow software should make it faster and easier for team members to deliver products and services, so that productivity goes up over time.

Workers organizing shelves with yellow caution vests on.

Antiquated workflows are the enemy of productivity.

Automated Workflows and Employee Engagement

How can something as seemingly impersonal as automated workflows improve employee engagement? They can do so by relieving the burden of spending their time and talent on processes that are clunky, out of date, and inefficient. The employee who knows that their work activities are useful and lead to positive outcomes is an employee who is more highly engaged in their work. By contrast, the employee who is forced to use manual workflows, or workflows that haven’t been updated in ages (“That’s how we’ve always done it!”) can come to feel that their skills are less valuable than the antiquated processes that use them. Sleek, automated workflows that make sense can be terrific for improving employee engagement.

Without efficiency, companies suffer in terms of profit margins. Without good productivity, companies have difficulty delivering enough product or service to be profitable. And without engaged employees, companies suffer from high turnover and low morale. Automated workflows can help with efficiency, productivity, and employee engagement because they help ensure that time, effort, and resources are all used to their greatest benefit.

PerfectForms is workflow software that is powerful and flexible enough to allow companies across all industries to create custom workflows that address their specific workflow requirements. It has an intuitive user interface, and no programming is required, which means that there is no programmer standing between workflow users and the creation of workflows that make sense for the tasks. Best of all, you can try PerfectForms for free by signing up for a free trial. There’s nothing to lose, so why not discover for yourself how powerful automated workflows are for maximizing efficiency, productivity, and employee engagement?

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