Who’s Looking at Your Forms?

When you own a company, there is a lot of information that you need to keep track of.  Sometimes, that information is sensitive, and not everyone in the company is allowed to access it.  This can be due to customer privacy policies, hiring and wage considerations, or simply because you don’t want a lot of people handling information that needs to be precise.  No matter what the reason, sometimes you need security protocols for the software process models you create.


There are a few levels of security to consider.  For instance, you may simply only want your employees to access certain HTML forms.  In this case, you don’t want the link to become public, and you need to set up permissions for each person who should get access.  Another level might be form manipulation.  Some people should be allowed to change the form, when needed, through the business forms software you’re using, while others should only be able to fill it out.  Finally, you might want to know who is looking at, changing, and/or filling out your form.  In this case, you’ll want to set up notifications within your workflow management tools, so that you know whenever your form is being accessed, and by whom.


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