Workflows Help Ensure Effective, Efficient In-House Recruiting

The two main ways companies fill vacant job positions are partnering with a recruiting agency and doing recruiting in-house.

Interviewer shaking the hand of a employee candidate

In-house recruiting makes sense for many businesses. Automated workflows make it efficient.

In-house recruiting teams act as an extension of the HR department and may include people from multiple departments, including the departments with unfilled positions and often the company’s marketing department as well. Doing in-house recruiting effectively requires strong coordination, and automated workflows help this coordination take place. 

Advantages: United, Consistent Employer Branding Throughout

One of the main advantages of recruiting in-house rather than using an agency is control over the process. While agencies may be necessary for filling highly specialized positions (where candidates can be hard to find), in-house recruiting often works well for the majority of front-line employees. 

Another advantage of in-house recruiting is that the entire process can be imbued with employer branding elements. In other words, from the first time a potential applicant learns of the open position, they are also learning about the company itself, as well as its values and goals.

Sourcing and Selecting Candidates

Automated workflows for sourcing and selecting candidates must incorporate necessary advertising of open positions, as well as gathering information from interested parties, and receiving completed job applications. 

Coordinating these activities is more complex than many people expect. Posting job ads, for example, can change as the team discovers which job boards are most effective at reaching qualified candidates. Later, candidates who express interest can be funneled into the application system, and ones who actually fill out applications can be separated from those who don’t. Keeping key recruiting team members apprised of these developments is done more accurately and efficiently with automated workflows.

Applicant Tracking and Interview Scheduling

Once an applicant submits their application and other necessary materials, like their resumé, tracking them is critical. “Lost” applications can let great candidates slip through the cracks! Automated workflows can ensure that applications are processed, and can issue alerts when recruiting team members fail to act on a submitted application in a timely manner. 

Business man looking confused

Recruiting workflows can send out automated notifications
when nobody acts on submitted applications within a set time period.

Likewise, interview scheduling must be coordinated. Automated workflows can gather necessary information from both the applicant and the recruiting team to schedule interviews that work with both the interviewee’s and the recruiting team’s schedules.

Delivering Offers and Coordinating Onboarding Especially Important

It is the latter stages of the recruiting process that are perhaps most important: delivering offers and completing the onboarding process. Both of these can be accomplished through automated workflows that ensure that no steps are missed and no time is wasted. 

Once a workflow creates an offer based on input from the recruiting team, it can either deliver the offer via email or compose a formal offer letter that the leader of the recruiting team can deliver. Once a candidate accepts a job offer, the automated onboarding workflow can begin.

Excellence in the onboarding process is essential to keeping new employee turnover to a minimum. New employees, who are already anxious about their new job working out, can easily become disillusioned with a new employer if the onboarding process is disorganized or needlessly outdated. Automated onboarding is one key to getting new employees up to speed and part of the group as quickly as possible.

Doing recruiting in-house requires a strong recruiting team and workflows that support both the team and the job candidates. There is no place for disorganization or for processes that are needlessly cumbersome or manual when they can be automated. 

PerfectForms is workflow software that makes it easy to create the online forms and automated workflows you need to inspire and empower your in-house recruiting team to find, interview, and hire the best candidates for your open positions. 

With its no-programming interface, PerfectForms allows users to drag and drop elements in place, creating perfectly customized online forms and automated workflows that are uniquely tailored to their needs, and that incorporate their company branding elements at every step. Take a look at the PerfectForms demo video and learn how it can help you create the perfect in-house recruiting workflows, as well as workflows that streamline and accelerate a range of other business processes.

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