New Field added to Form – affect on prev form instances

Home Forum Deploying and Filling In Forms New Field added to Form – affect on prev form instances

This topic contains 4 replies, has 0 voices, and was last updated by  Peanuts890 8 years, 10 months ago.

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  • #388

    Peanuts890
    Participant

    I need to add a new field to an existing form to provide management analysis in a report. I aready have a number of open and closed form instances, can they be modified to reflect this new field. Not sure if this is covered in another topic which discusses “Map Versions”.

    Thanks

    #4993

    ijobling
    Participant

    You are correct in Map Versions is what you would use after publishing the new version of your form with this new field. This will then update all the previous form instances to reflect this field and then be available in reporting

    #4994

    Peanuts890
    Participant

    Thanks – Is there a way I can go back into the previous open and closed instances and enter a value into the new field.

    #4995

    ijobling
    Participant

    if you develop that ability into your new version of the form, yes. (for closed instances shouldn’t be hard as when you enter and then submit the form will stay in that closed stage, but do review how any currently ‘open’ forms may progress to the next stage as you submit them where you may need to review the workflow routing path so the form does not go to the next stage)

    #4996

    Peanuts890
    Participant

    Thanks,

    I’ll wait till the forms are closed before I try changing them.

    Appreciate all your help.

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