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New Field added to Form – affect on prev form instances

Tagged: Form changes, updating previous instances

This topic contains 4 replies, has 0 voices, and was last updated by Peanuts890 9 years, 6 months ago.

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January 11, 2010 at 7:12 pm #388

Peanuts890
Participant
I need to add a new field to an existing form to provide management analysis in a report. I aready have a number of open and closed form instances, can they be modified to reflect this new field. Not sure if this is covered in another topic which discusses “Map Versions”.
Thanks
January 12, 2010 at 9:14 am #4993

ijobling
Participant
You are correct in Map Versions is what you would use after publishing the new version of your form with this new field. This will then update all the previous form instances to reflect this field and then be available in reporting
January 12, 2010 at 9:54 am #4994

Peanuts890
Participant
Thanks – Is there a way I can go back into the previous open and closed instances and enter a value into the new field.
January 12, 2010 at 10:44 am #4995

ijobling
Participant
if you develop that ability into your new version of the form, yes. (for closed instances shouldn’t be hard as when you enter and then submit the form will stay in that closed stage, but do review how any currently ‘open’ forms may progress to the next stage as you submit them where you may need to review the workflow routing path so the form does not go to the next stage)
January 12, 2010 at 1:01 pm #4996

Peanuts890
Participant
Thanks,
I’ll wait till the forms are closed before I try changing them.
Appreciate all your help.
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